How do contractors follow up on estimates and quotes automatically?
You send the estimate. The homeowner says "let me think about it." And then... nothing. Your techs are too busy running calls to follow up. Your office manager has 30 other things to do. According to industry research, 40-60% of contractor estimates never receive a single follow-up — and each one represents $500-$5,000 in lost revenue.
The Follow-Up Gap: Why Contractors Lose 40-60% of Estimates
These aren't opinions — they're data points from industry research, surveys, and real business outcomes.
40-60% of contractor estimates never receive a follow-up call or message
The ideal follow-up window is 24-48 hours — most contractors wait 5+ days or never follow up at all
35% of homeowners who received a quote said they would have hired the contractor if they had simply followed up
Average estimate value for plumbing: $800-$2,500. For HVAC: $3,000-$12,000. Each lost estimate is significant.
Manually following up on 20 outstanding estimates takes 3-4 hours per week that your team doesn't have
Sources & Research
35%
more estimates converted with automated follow-up
AI Follow-Up That Closes the Loop on Every Estimate
KraftAI automatically follows up on every open estimate with a smart sequence: text at 24 hours, email with a one-click approval link at 48 hours, and a personal call from your AI agent at 72 hours. Each touchpoint is personalized to the specific job.
24-Hour Text Check-In
"Hi Sarah, just checking — any questions about the water heater estimate we sent yesterday? Happy to walk you through the options."
48-Hour Email with Easy Approval
Professional email with a one-click "Approve Estimate" button. Includes a summary of the work, price, and timeline.
72-Hour AI Call
Your AI agent calls to answer questions, address concerns, and book the job. It sounds natural, not robotic.
Ongoing Nurture for "Not Yet"
If the homeowner isn't ready, they enter a gentle monthly check-in sequence. When they're ready, you're top of mind.
Stop Leaving Money on the Table
Free audit: we'll calculate your estimate follow-up gap
Businesses using KraftAI recover an average of 35% more estimates converted with automated follow-up.
Get Started Today
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